The passive voice is a misunderstood entity in the world of writing. It is unfairly judged by many authors. Some writers, without taking the time to get to know this grammatical structure, avoid it at all costs. Others use it ineffectively because they do not understand how it works. How can you get to know this mysterious literary device?
First, let’s start with an explanation of what passive voice is. Passive voice sentences mention the thing or person receiving an action before mentioning the action itself, and may omit the actor altogether. For example, consider this sentence:
The leaves were blown by the wind.
The leaves receive the action of being blown. In the example, the agent is specified with the preposition by. However, the agent could have been left out of the sentence: The leaves were blown.
When is it proper to use passive voice? Consider these instances. Why do you suppose passive voice is appropriate? Check your answers below.
- My camera was stolen from my locker at school.
- A candle will be lit at the memorial service for the fallen soldier.
- Diets are made to be broken.
- The sodium hydroxide solution was heated to 200 degrees.
Answers:
The author James Michener said, “I’m not a very good writer, but I’m an excellent rewriter.” If you’re an aspiring author or someone striving for clarity in your professional or academic writing, you appreciate the methodical march of the rewriting process. Each word in a sentence has a job; cut those that do nothing. These six tips will help you achieve clear and concise writing.
Avoid the Passive Voice
The passive voice is flaccid. The subject becomes a helpless thing, acted on by outside forces. In a well-written sentence, the verb is powerful and precise, an active tool at the subject’s command. For example:
- Passive: It is believed by the boxer that the power is there to cause his opponent to fall down.
- Active: The boxer thinks he has a knock-out punch.
Trim the Fat from Flabby Phrases
Some writers use wordy phrases when a single word will do.
Use because instead of:
- Due to the fact that
- In light of the fact that
- Owing to the fact that
Use about instead of:
- Concerning the matter of
- In reference to
- With regard to
Use can instead of:
- Is able to
- Is in a position to
- Has the capacity to
Limit Prepositional Phrases
Use an apostrophe, not a prepositional phrase, to show possession.
- Bad: It was the opinion of the teacher that Susan was ready for third grade.
- Better: In the teacher’s opinion, Susan was ready for third grade.
Don’t use too many prepositional phrases in a sentence.
- Bad: The ultimate point of the discussion with all of the people was to reach a consensus ofthe group about what to do with the leftover funds from the fundraiser.
- Better: The group discussed options for the leftover fundraiser money and ultimately reached a decision.
Watch for Wordiness
Wordiness is a problem for many writers, whether it’s redundancy, stating the obvious, or packing a sentence with excess detail and unnecessary modifiers.
- Wordy: Imagine in your mind what a caveman from an earlier prehistoric time must have thought about when he originally saw fire for the first time.
- Better: Imagine what prehistoric man thought when he saw fire for the first time.
For precision and clarity, excise these words from your writing:
- kind of
- sort of
- really
- basically
- actually
- generally
- typically
- for all intents and purposes
Edit your writing for redundant pairs such as:
- true facts
- past history
- free gift
- unexpected surprise
- each individual
Combine Sentences
In many cases, you can combine information from two short sentences into one complex sentence without sacrificing clarity. Sentence variety also improves readability.
- Wordy: The house next door is occupied by three widowed sisters. They moved here in 1985 with their three dogs and haven’t left since.
- Better: Three widows and their dogs live next door, their home since 1985.
Avoid Vague Nouns and Noun Strings
All-purpose nouns, such as factor, situation, and area, lead to obscure writing.
- Vague: A college education is an important factor in finding a job in the area of accounting.
- Better: For accounting jobs, a college degree is important.
Writers in a specialty niche such as healthcare or technology often slip into jargon, resulting in nounstrings that obscure meaning.
- Vague: The mammography team is working on the radiology technologist radiation protection quality improvement program.
- Better: The mammography team will complete a quality improvement program for protecting radiology technicians from excess radiation.
Writing for clarity requires a ruthless eye for editing your work; it’s helpful to walk away from your composition for a few hours and approach it with new eyes. Then cut the unnecessary, rewrite the unwieldy, and, in the words of Elmore Leonard, “Try to leave out the parts that people skip.”
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1. Những từ dùng để thêm thông tin
- and (và)
- also (cũng)
- besides (ngoài ra)
- first, second, third… (thứ nhất, thứ hai, thứ ba…)
- in addition (thêm vào đó)
- in the first place, in the second place, in the third place (ở nơi thứ nhất, ở nơi thứ hai, ở nơi thứ ba)
- furthermore (xa hơn nữa)
- moreover (thêm vào đó)
- to begin with, next, finally (bắt đầu với, tiếp theo là, cuối cùng là)
2. Những từ dấu hiệu chỉ nguyên nhân, hệ quả
- Accordingly (Theo như)
- and so (và vì thế)
- as a result (Kết quả là)
- consequently (Do đó)
- for this reason (Vì lý do này nên)
- hence, so, therefore, thus (Vì vậy)
- then (Sau đó)
3. Những dấu hiệu chỉ sự so sánh
- by the same token (bằng những bằng chứng tương tự như thế)
- in like manner (theo cách tương tự)
- in the same way (theo cách giống như thế)
- in similar fashion (theo cách tương tự thế)
- likewise, similarly (tương tự thế)
4. Những dấu hiệu chỉ sự đối lập
- but, yet (nhưng)
- however, nevertheless (tuy nhiên)
- in contrast, on the contrary (Đối lập với)
- instead (Thay vì)
- on the other hand (Mặt khác)
- still (vẫn)
5. Những từ dấu hiệu chỉ kết luận hoặc tổng kết
- and so (và vì thế)
- after all (sau tất cả)
- at last, finally (cuối cùng)
- in brief (nói chung)
- in closing (tóm lại là)
- in conclusion (kết luận lại thì)
- on the whole (nói chung)
- to conclude (để kết luận)
- to summarize (Tóm lại)
6. Từ dấu hiệu để chỉ ví dụ
- as an example
- for example
- for instance
- specifically
- thus
- to illustrate
7. Những từ dấu hiệu chỉ sự khẳng định
- in fact (thực tế là)
- indeed (Thật sự là)
- no (không)
- yes (có)
- especially (đặc biệt là)
8. Những từ dấu hiệu chỉ sự nhắc lại
- in other words (nói cách khác)
- in short (nói ngắn gọn lại thì)
- in simpler terms (nói theo một cách đơn giản hơn)
- that is (đó là)
- to put it differently (nói khác đi thì)
- to repeat (để nhắc lại)
9. Những từ chỉ dấu hiệu thời gian
- afterward (về sau)
- at the same time (cùng thời điểm)
- currently (hiện tại)
- earlier (sớm hơn)
- formerly (trước đó)
- immediately (ngay lập tức)
- in the future (trong tương lai)
- in the meantime (trong khi chờ đợi)
- in the past (trong quá khứ)
- later (muộn hơn)
- meanwhile (trong khi đó)
- previously (trước đó)
- simultaneously (đồng thời)
- subsequently (sau đó)
- then (sau đó)
- until now (cho đến bây giờ)
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